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Microsoft Teams Room Licensing Update June 2023

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Microsoft has updated the licensing model for Microsoft Teams Rooms. To assist our customers with readiness, Pro AV Solutions has prepared this information for you to help understand the new model and process to activate the relevant licensing.

UPDATE – Microsoft have now advised the changes to license requirements for Microsoft Teams Rooms and Microsoft Surface Hubs will be enforced on September 30, 2023.

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Licensing Overview

Pre-January 2019 Option	Past Licensing Options	Current Licensing Options
Customers were allowed to apply a user license to a Microsoft Teams Rooms device Most Surface Hub customers fall into this category	Teams Rooms Standard ($15 USD/ device/ month) Core meeting and management experiences. Teams Rooms Premium ($50 USD/ device/ month) Everything in Teams Rooms Standard PLUS advanced management (Teams Rooms Managed Services).	Teams Rooms Pro ($54.90 USD Ex GST/ room/ month) Everything that was in Standard PLUS all the AI advanced management capabilities that were in Premium. Teams Rooms Basic ($0/ device/ month) Provides core meeting experiences and is limited to 25 devices per tenant. Limited management functionality.

Licensing Features & Overview

Microsoft Teams Rooms Overview & Comparison
Meeting Join	Pro	Basic
Join Teams meetings with 1-touch, proximity, and meeting ID	Yes	Yes
Start ad hoc meetings from the room	Yes	Yes
Direct Guest Join for Zoom and Webex meetings	Yes	Yes
Join meetings across Teams clouds	Yes	No
Room check-in with Teams Panel	Yes	No
Share and collaborate
Share and view all Teams content types	Yes	Yes
Share whiteboard with Content Capture Camera	Yes	No
Meeting engagement
Teams video gallery with multiple layout options	Yes	Yes
Front row	Yes	No
Real-time Loop content*	Yes	No
Together mode	Yes	No
Large gallery (up to 50 videos)	Yes	Yes
Split gallery across dual screens	Yes	No
Calling
Make and receive peer-to-peer and group calls	Yes	Yes
Microsoft 365 Phone System	Yes	No
PSTN Calling**	Yes	No
Inbound and outbound SIP/H323 video calls*	Yes	No
Intelligent Audio & Video (May require additional peripherals)
Support for Intelligent Speaker live transcript with speaker identification	Yes	No
Multi-stream support for intelligent cameras*	Yes	No
Front Row Scale options: 16:9 & 21:9, S/M/L gallery	Yes	No
Front Row video gallery segmentation*	Yes	No
Spatial audio based on Front row gallery position*	Yes	No
Content Camera integrated into front of room or center of room cameras	Yes	No
Multi-camera support (up to 4 cameras, manually switched)	Yes	No
Panoramic room view	Yes	No
Remote PTZ controls*	Yes	No
AI noise suppression	Yes	No
People counting	Yes	No
Security & Compliance
Secure operating system	Yes	Yes
System-level security (Secure boot, Assigned Access mode, etc.)	Yes	Yes
Azure AD Conditional Access policies	Yes	No
Device Management
Teams Admin Center enrollment and inventory	Yes	Yes
Ring-controlled software updates	Yes	No
Planning (Plan Mgt, Standards, Inventory)	Yes	No
Peripheral health management	Yes	No
Remote configuration	Yes	No
Device history and activity	Yes	No
ITSM integration	Yes	No
Custom health alerts	Yes	No
Device analytics	Yes	No
Application updates and AI-powered remediation service	Yes	No
Microsoft Intune P2	Yes	No

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Surface Hub

All Surface Hubs will require Teams Rooms Basic or Pro license from June 30, 2023.

This requirement will apply regardless of whether the device is configured for Windows 10 Team in Standalone or Microsoft Teams Rooms on Windows.

For Coordinated Meeting configuration, you will need booth the primary MTR endpoint and Surface Hub, with a Pro license each.

Upgrades & Renewals

To benefit from the latest Teams Rooms innovation, Microsoft encourage you to transition to Teams Rooms Pro at your next renewal or anniversary date.

You can continue to use the Standard or Premium licenses until the end of your Enterprise Agreement (EA) term.
To log into the Pro Management Portal, you will need a valid Teams Rooms Premium or Pro license.
Take advantage of the available scripts and helpful video audit your current licenses. Aka.ms/MTRLicenseNoticeLearn
If you are leveraging a non-Teams Rooms license (O365/M365 A,E,G) you will need to apply a valid Microsoft Teams Rooms license by July 1, 2023.
Experience Teams Rooms Pro first hand through a trial (25 seats/ 60 days).
Blog: Aka.ms/MTRLicenseNoticeBlog

Additional Information

See the following links for more information

Stay up to date with the Microsoft Teams Rooms Licensing Blog – http://aka.ms/MTRLicenseNoticeBlog.
Check out the FAQ for quick answers to common questions – https://aka.ms/MTRLicenseNoticeCustomerFAQ
Check to see whether you have any unlicensed devices requiring attention – Aka.ms/MTRLicenseNoticeLearn
If you require further support or consultation, please reach out directly to your Pro AV Solutions AVCare Team on 1300 282 273.

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